Renting a car is an easier way to get around if you don’t want the hassle of commuting. It’s a popular avenue for tourists who wishes to go around on their own accord or to rent a car for an event such as a wedding or business travel. That being said, there are a lot of car rental companies out there and they would offer self-driven car rental or rent a car with a driver to chauffeur you around. One of the most popular car rental companies aside from Avis is Enterprise, a company that has been in the car rental services for many years. Once a client wishes to rent one of their vehicles, the company often executes an enterprise car rental agreement to make sure the client understands the obligations and responsibilities when renting the automobile. To learn more about this, let us discuss this further below. And if you need to create a car rental agreement similar to the Enterprise, then check out our free enterprise car rental agreement samples that are available for download on this page.
A rental agreement is a document that is often provided when a customer which to rent or borrow something in exchange for a fee. And this is usually applicable when renting out equipment, machinery, or moving vehicles of all types. For a lot of clients, it is more convenient to rent something out rather than purchasing most especially if you are only going to use this for a short period of time. When we speak about car rentals, customers often would rent out vehicles for a day, a month, or in most cases for car rental agreement would have a maximum of 6 months and would often get extended if the client wishes to do so. If you want to create an agreement like an enterprise car rental agreement, then basically this document will contain the terms and conditions when it comes to renting a vehicle, the fees, and the duration of the rental.
It is important for every car rental company to provide an agreement to their customers. Aside from what was mentioned earlier, an agreement can help prevent and settle any disputes that may arise in the future. It is vital to have a written agreement on-hand to serve as a reference in case either of the parties wishes to verify something in the future. This is why you will need to complete all the details in the agreement to ensure you’ve got everything covered. To begin creating an enterprise car rental agreement you need to include the following provisions in the document.
The agreement must contain the contact information of both parties. As for the client, the name, age (since in most car rentals, one of the renter’s requirements aside from a valid driver’s license is the age requirement which is usually age 18 and up, depending on the state) and address. Then you will also need to include the car rental company’s details as well.
Include the duration of which the vehicle will be rented out, from the starting date to the end date.
Specify which type of vehicle will be rented out. A detailed description will include the vehicle model, type, plate number and etc.
The agreement must include the fees to be paid including a deposit/down payment or security fee. Indicate the mode of payment, payment terms, and if refund or penalties are applicable in case there is a need to terminate the contract early.
In case the client wishes to extend the duration of the rental service, state the process of how this should be done. Normally clients need to advise the company a number of days prior if they would want to extend the rental service. Or in case they wish to change the vehicle it is important to discuss this further with the company.
In case there is a need to terminate the agreement due to a number of reasons, then there must be a termination policy included in the agreement. Any cancellation before the end of the agreement may be subjected to cancellation charges, and refund penalties.
Should the vehicle suddenly malfunction a few days of use or as any underlining condition that was not established during the inspection by the car rental company, then they are obliged to change the vehicle to ensure the safety of their clients. Also, it is the moral obligation of the clients to treat the vehicle with utmost care. So it is important to point out the terms of the company regarding any damages, whose responsible for who, and the corresponding charges.
You may include other provisions that are relevant to your company’s car rental policy that ensures that the vehicle being rented out is cared for by the lessee. Or when the company conducts an inspection before releasing the client from any liabilities and such.
Aside from protecting the interest of both parties, this would provide stability and peace of mind.
These would be a specific age requirement depending on the state, a valid drivers license, have the capability to settle their account (must present a credit card or cash), and rental deposit.
Aside from rental services, they would offer truck rentals, as well as car-sharing and car sales.
A car rental agreement will make sure both parties understand the terms and obligations set upon them when it comes to renting vehicles. To make it easier for you to prepare, don’t forget to download our free templates above.
